Archive for the ‘Career’ Category

GTD

Summary - 2 + 2 - 1 = 3

People always complain that somehow their workload seems to be endless and not decreasing in number. There are always files or documents to do on the work table, and even though we spend a lot of time to finish the work, the files and documents doesn’t seem to be reducing in number, instead they are increasing.

I’m not going to venture about prioritizing or the Pareto application. Instead I am more interested in the how to motivate ourselves to clear our desk by the end of the day.

This is what I do for motivation

The secret to the motivation actually lies in this mathematical formula

2 + 2 - 1 = 3

This is the formula that describe why our work will always pile up. Simply, we have 2 works, and 2 more works were given, but we just finish 1. So logically tomorrow we will start the day with 3 works.

Yes, this is very logical. Everybody knows this. But the logical truth is, if we don’t finish up more work than the amount of extra work given, it will definitely pile up each day. No other secrets

We can learn everything there is to know about getting things done or GTD, but all those theory will not reduce that mountain of work if we do not finish more work than the amount of work added.

So if later, you are not interested to finish up your work, or maybe that procrastination gene kicks in, remember the formula given.

I leave the other two formulas for you to decipher

2 + 2 - 2 = 2

2 + 2 - 3 = 1

- I wonder -
How do you motivate yourself to finish the work?

——— Personal Note ———-
I spent most of the working time in the mill, however I know that back in the office, my mountain of paper work are there waiting and smiling. I’m still working on a more efficient system on how to finish the work. Currently I dedicate my 4pm especially to do the paperwork.

Anybody interrupt me during this period will face my wrath. A cute kind of wrath :) (I am not that good in being angry at people)

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interview

Summary - 3 interview lessons learnt from working temporary

As previously mentioned in my post on mindset needed to survive job hunting, just after I finished my study, I worked as a customer service assistant at a department store in Kuala Lumpur. Generally my task involved assisting customer’s query and complaints, help in membership registration, wedding gift registry and most importantly, wrapping present. :)

The work was very rewarding, and in a way had helped me greatly in my quest for job hunting. In fact it helped me a lot in my coming interview. Here’s how :

1) Interview = Communicate = English
There’s no way you can sell a product just by pointing, smile and giving a thumbs up. You need to speak comprehensible and confident English. Please notice that I didn’t use the word fluent and good English :) I can testify that out of the years of learning English, these periods were the time I improved the most.

2) Know the product in and out
In my line of work (at the time), I need to know how to differentiate between red wine glass and a goblet. I need to know how to point out the reason why some bedsheet are expensive and some don’t. In general, I need to know how to sell everything there.

Let say I’m selling the expensive bedsheet, and the customer ask why is it more expensive than the other one. If all I can say is, “I’m not so sure”. Do you think the customer will buy it?

The same with interview, everyone is trying to sell themselves. They say that they are more special than the others. But when asked, they usually don’t know how to describe their strength.

Tip : Try to describe your strength with respect to what you can offer to the company, and not just by saying that you are this and that.

3) Don’t sell the wrong thing
When potential customer call me and ask for some information on a product, I was advised by my manager to avoid persuading them to buy. All I need to do is to provide all the information needed and help him in any way I can.

Most of the time, the customer will buy the product, simply because he is impressed by the attention given.

Similarly in an interview, the interviewer usually have read your resume and they were already impressed. The interview is just their way to see your attitude, confidence and passion for the job. Highlight these as often as you can. No need to worry about technical knowledge or your present perfect tense.

When they’ve already like you, the job is practically yours.

- I Wonder -
Any interesting stories on your experience undergoing interview? Please share

———- Personal Note ———
One of the thing I love the most about my job then is wrapping gift. I learnt there the actual art of wrapping gift. I really take pride of the work done.

Anybody want their gift wrapped? :)

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need motivation

Summary - 4 most important mindset for job seekers

I still remember when I first graduated. It was a very difficult time looking for job. You see, I am not from a wealthy family, so I know immediately that I have to work just to finance my job hunting. I started with a job at a department store as a customer service personnel. Seriously one of the best time of my life, a job without that much responsibilityIt is my belief that the most important things during job hunting is not the resume, or your interview skills etc. It is your mindset. You will need to have these mindset in order to survive that period.

1) It’s all you
If you don’t do it, it will never get done. This is particularly important when you have that lazy feeling that you don’t want to do anything for the day.

Yes, it’s really hard work to go through the paper for job advertisement, and to write that cover letter etc. But remember, that thousands of people are looking for the same job, and they are possibly more motivated than you. If you didn’t apply, it will be just the same as you handed them the job on a silver plater.

2) Everyone is a different person
When I was in the job hunting phase, I basically just reprint the cover letter with some slight changes for every advertiser. Doing the same thing 10 to 20 times a day, everyday was very exhausting.

So what I personally did, was to consider that everytime I send the resume, I try to have that feeling of first time applying. Generally, it means that I try to maintain that excitement of sending my first application everytime.

I know it’s hard, but I truly believe that when we have that excitement in writing the cover letter, call the advertiser, they usually can tell that we are excited. Our writing will become more personal, and not just a copy paste from other cover letter (even though we are copy pasting it)

3) It takes time
Let say, We have been job hunting for half a year, sometimes it get frustrating when one of the company we applied for is taking his time to call us for interview.

The truth is, whether we have been job hunting for half a year or a year is not relevant to the company. They will treat each application through the same process. However, there is always this urgent feeling in us that they should speed up their process. And this frustration can have negative effect on your overall job hunting attitude.

Let it go, you do what you can the best you can. That’s actually what we can ONLY do. whether the application is accepted or not, is not for us to decide. So don’t think too much about it. Concentrate on the more important task - how to improve and where else can we apply for?

4) No place for being shy
Some people do have this problem. They are being shy for the wrong reason. Job hunting is a process where you are selling the most important product of all, YOU.

Would you buy a television that is said by the salesman to be nothing special? The same goes to the whole job hunting, you need to market yourself, your skill, and highlight to the company what you can offer to them.

Stop being embarassed or shy. You just can’t go far with that attitude.

- I wonder -
What other mindset do you think should a job seeker have? Or maybe you can share your experience?

—————- Personal Note —————-
I studied Chemical Engineering while I was at the university. Generally, my colleague all aim to work in the petroleum based field, myself included.But not long after I started looking for job that I know I had to accept any offer that came and of course applying for almost any engineering field. I even send out for management trainee post.It took me about 4 months to secure this current job I’m having. And it took a friend of mine more than a year to secure his. As long as you keep working on it patiently and motivatedly, you’re bound to be accepted.

Stay motivated kay!

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lemonade booth

Summary - How to be free from the zombie trap of working

I previously wrote an entry on the tips for first day at work. So many friends joined in and added additional ideas to it.

But what happens next? So for those that had already worked, are there any tips?

There’s one thing that may be worth sharing. It’s on how to free yourself from the zombie trap. These questions can determine whether or not you are already trapped.

1) What is it about the job that makes you happy? the freedom, the money, the colleague or the girl/guy you’re eyeing :)
2) When you go back this evening, can you predict what’s your work going to be like tomorrow?
3) How’s the boss? friendly? enemy? Do you even have any friends?
4) Did you improve when compared to yourself when you first started working? knowledge, experience, attitude, qualification wise?
5) If you are on leave for 1 months, can somebody else do your job?
6) We work to make money, do you have an emergency fund (at least 6 month of your salary)?

We go to work, work, go back home and collect money end of the month. This is very much like a zombie. It is a very soul-depleting process. We are supposed to gain more than just money in working such as friends, experience, knowledge etc

To summarize : A person free from the zombie trap will work for 5 years and by the end of the 5 years -

  • He can resign from the job anytime, and the company will make an increased offer for him just to make him stay
  • Other competitive companies had already proposed to him, and anytime he resigned they will take him
  • He had a six month emergency fund.. maybe more.
  • He make friends in the company (lots of friend)
  • He is now an expert in what he do. Nobody can do what he does
  • He now know what exactly he want from his life

- I wonder -
How do you think we can be free of this trap? maybe writing up a resignation letter dated 5 years in the future. It will remind us to be very secured when the time come. (The letter is just for reminder only, not to be submitted)

Any other tips?

———— Personal Note ————-
I have this dream of becoming self employed. But in order to do that, I must be very secured with my source of income. And the work must be something I enjoy doing.

Hopefully 2008 will be the year I started my very very small business, a lemonade stall perhaps.. :) Amiin

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