How To Organize Your Paper / Work?

14 May Lesson Learnt, Organizing Tips No comment

Source : Rajen Devadeson, Personal Money Magazine

No, I don’t do copy and paste. I find it more satisfying writing my own thoughts on things. Still credit is given to the original author.

Basically there are 3 strategies on how to handle your papers.

1) Strategy One – Single Handle Your Paper

This is like you have those In and Out tray in your desk. All your files should be categorized in those two. Never put anything outside the tray or … die!

2) Strategy Two – Use The TRAF System

This system was developed by time-management consultant, Stephanie Winston. Basically you decide what to do with your files. However the choice is limited to these four
Toss – If it can be dispensed, toss it into the bin. If it’s not…
Refer – Can someone else handle it? if yes, delegate to them. If only you can act on it…
Act - Why wait? Act on it already. Nobody else will do it.
File - Once done, file it for your future reference. Hey at least that’s a record of you doing your work

3) Strategy Three – My Strategy

I however prefer to have a very clean desk. If you have the chance to check my desk you will see that everything has its place. I will notice it even if a red pen lost. That is my interpretation of 5S (which will be explained later). So my paper / work management is basically, trying to get my desk cleared every day. Not exactly new right, but it works for me. :)

————— Personal Note ——————-
This is my new column where I will briefly introduce myself to you. As you can obviously see,
I love writing. Not exactly related in my work as I am currently working as an Assistant Manager for a Palm Oil Mill. Today, two of my boiler tube broken in half. :)